How Much Coffee Does an Office Need Each Month?
Knowing how much coffee an office needs each month can help businesses control costs, avoid running out of supplies and make workplace ordering much easier. As a general starting point, allow 2 to 3 cups of coffee per coffee-drinking employee per working day.
For example, an office with 20 regular coffee drinkers could use approximately 800 to 1,200 cups of coffee each month, based on 20 working days.
The actual amount will depend on your team, workplace attendance, visitors, meetings, the type of coffee you serve and how much coffee each person drinks.
The good news is that you do not need to guess. A simple calculation and a little usage tracking can give you a much more accurate monthly coffee requirement.
How Do You Calculate Office Coffee Consumption?
A simple formula is:
Number of coffee drinkers × average cups per day × working days = estimated monthly consumption
For example:
20 employees × 2.5 cups per day × 20 working days = 1,000 cups per month.
This gives you a useful starting point for planning your coffee order.
However, remember that not every employee will drink coffee. Some may prefer tea, while others may bring coffee from home.
You should also consider visitors, clients, meetings and employees who work longer hours.
How Much Coffee Does a 10-Person Office Need?
If you have 10 employees and most of them drink coffee, you could estimate between 400 and 600 cups per month.
That is based on:
10 employees × 2 cups × 20 days = 400 cups
or:
10 employees × 3 cups × 20 days = 600 cups.
This range provides a starting point rather than an exact figure.
The best approach is to track how much coffee your workplace actually uses over two or three months. Once you have that information, your ordering becomes much more predictable.
How Much Coffee Does a 20-Person Office Need?
A 20-person workplace could require approximately 800 to 1,200 cups of coffee each month.
If your team consumes an average of 2 cups each day, that is approximately 800 cups.
If consumption is closer to 3 cups per employee per day, the figure increases to approximately 1,200 cups.
This is why businesses should avoid using a one-size-fits-all approach to coffee ordering.
How Much Coffee Does a 50-Person Office Need?
For a workplace with 50 regular coffee drinkers, consumption could be approximately 2,000 to 3,000 cups each month.
At this size, even a small difference in daily consumption can have a noticeable impact on your monthly supply costs.
Larger workplaces should monitor actual consumption and consider different coffee preferences across teams.
How Many Kilograms of Coffee Does an Office Need?
If your workplace uses coffee beans or ground coffee, you need to consider how much coffee is used for each cup.
A common starting point is approximately 7 to 10 grams of coffee per serving, although this varies depending on the coffee machine, brewing method and preferred strength.
For example, if your workplace uses 1,000 cups and approximately 8 grams per cup:
1,000 × 8 grams = 8,000 grams.
That equals approximately 8kg of coffee.
If your machine uses 10 grams per serving, the same 1,000 cups would require approximately 10kg.
This demonstrates why the number of kilograms required depends on how your workplace prepares its coffee.
What Type of Coffee Should You Stock?
Different workplaces have different coffee preferences.
Office Supermarket supplies a range of coffee products, including coffee beans, ground coffee, coffee cans and single-serve portion-controlled coffee.
The coffee bean range includes products such as Vittoria Espresso Coffee Beans 1kg, Vittoria Mountain Grown Coffee Beans 1kg, Mr Artista Sapore Coffee Beans 1kg and Illy Decaf Coffee Beans 250g.
For workplaces where convenience is important, single-serve options can make consumption easier to measure. Office Supermarket stocks options including Moccona, Nescafé, Robert Timms and Waddi coffee products.
Should Your Office Stock Decaf Coffee?
Decaf can be a useful addition to a workplace coffee station.
Not everyone wants caffeine, and having a decaffeinated option can make your workplace coffee offering more inclusive for employees and visitors.
You do not necessarily need to order large quantities of decaf. Start by monitoring demand and adjust your order based on actual consumption.
Don't Forget Milk, Tea and Other Beverage Essentials
Coffee is only one part of a workplace beverage station.
When calculating your monthly order, remember to consider:
- Milk
- Dairy alternatives
- Tea
- Sugar
- Sweeteners
- Hot chocolate
- Coffee cups
- Stirrers
- Other serving essentials
Office Supermarket also supplies a range of workplace beverage and pantry products, making it possible to consolidate many regular purchases into one supplier.
How Can You Stop Your Office Running Out of Coffee?
The easiest solution is to establish a minimum stock level.
For example, you might decide that your workplace should always have enough coffee for two weeks of normal consumption.
When your stock reaches that level, it is time to reorder.
This approach is much more reliable than waiting until the last packet is opened.
You can also review your consumption every few months. If your business grows, employees return to the office or working patterns change, your coffee requirements may change too.
Frequently Asked Questions
How much coffee does an office need per employee?
A useful starting point is 2 to 3 cups per coffee-drinking employee per working day.
How much coffee does a 20-person office need?
A 20-person office could use approximately 800 to 1,200 cups per month if employees drink 2 to 3 cups per day.
How many kilograms of coffee does an office need?
The amount depends on the brewing method and serving size. At 8 grams per cup, 1,000 cups would require approximately 8kg of coffee.
Should an office buy coffee in bulk?
Bulk purchasing can make sense when the product is used consistently and the business has adequate storage. The key is buying according to actual consumption rather than simply buying the largest available quantity.
Keep Your Workplace Coffee Stocked
Office Supermarket makes it easier for Sydney businesses to keep their workplace food, beverage and washroom essentials stocked. You can view our range here.
Sign up as an Office Supermarket customer today and receive $20 off your first order.
And your savings do not stop there.
With every Office Supermarket order, you earn rewards points. Those points can be used for a discount on your next order, helping you save even more over time.
If your business regularly buys coffee, tea, milk, pantry products or washroom essentials, joining the Office Supermarket customer programme means your regular purchases can work harder for your business.
Sign up today, claim your $20 first-order saving and start earning rewards with every purchase.